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Purpose

Up to $500 for conference related expenses including registration for and/or traveling to regional and national professional meetings/conferences and costs related to printed materials for presentations based on research conducted at the University of Michigan-Dearborn. Experience+ routes the application to the designated faculty advisor for  approval.

Deadline 

None. Applications will be accepted throughout the fiscal year (July 1 - June 30) as long as funds are available.

Eligibility 

• Applicant must be a currently enrolled student pursuing a degree at ÂÜÀòÉç-Dearborn wishing to attend a meeting/conference to present research conducted by them at ÂÜÀòÉç-Dearborn
• Students can only receive one grant up to $500 per fiscal year (July 1st - June 30th)
• Awards are limited to two presenters of a multi-author paper/presentation. If there are multiple presenters for the same presentation, each author/presenter must submit their own application. This grant will be awarded to the first accepted applications for the presentation.
• This grant may be used to fund up to $250 for the publication of the student's work in academic journals. Since there are many journals that do not meet academic standards or that engage in predatory publishing practices, please see the  guide. The Library Research Center will also assess each potential journal as part of the application process. 

Project Period 

• Funds will be available for a period of 12 months from the date of the award
• If the recipient does not attend the conference/meeting, the funds must be returned to the University

Budget Guidelines 

• Experience+ will not reimburse for expenses:
  • prior to award notice
  • after project period end date
  • in excess of the awarded amount
• Applicant assumes the risk and responsibility for any financial commitments made prior to award
• If conference is local (within 60 miles one-way from ÂÜÀòÉç-Dearborn campus) only mileage  will be covered
• If conference takes place over multiple days and destination is ≥ 60 miles one-way from  the ÂÜÀòÉç-Dearborn campus, lodging and per diem meal costs are eligible to be covered
• Travel cannot occur prior to issuance of grant award notice and must be used for the dates provided in the application
• Award reimbursement requires proof of conference attendance (an email confirming you were accepted to present).
• Unallowable Costs
  • Faculty/Lecturer salary
  • Books for personal libraries
  • Tuition
  • Equipment (individual items greater than $5,000)
  • General supplies (e.g., office, computers, etc.)
  • Costs normally covered by the academic unit or other institutional support
• Per university procurement policy, 
  • Mileage reimbursement may not exceed the maximum allowable rate for  federally sponsored programs, and is limited to the amount of coach airfare.
  • When claiming mileage in lieu of airfare, a coach class comparison from Concur at least 14 days in advance of the trip is required with the expense report  submission.
• Prior approval is required for any variation to the approved project or budget (e.g.,  conference change, reallocation of funds, period of performance, etc.)
• Final report requires disclosure of actual expenditures versus proposed budget 

Application Procedure 

• Apply via electronic submission through the  system
• Proposals are subject to administrative review for completeness and may be returned due to missing information
• Only complete proposals will be accepted for consideration (see proposal requirements)
• Faculty Advisor approvals are not needed prior to submission; approval will be obtained electronically once your application has been accepted
• Applications are typically reviewed within 5-7 university business days
• Experience+ will review the proposal, make funding decisions, and disperse the funds to your student account through the Financial Aid Office  (please note, if you have any outstanding tuition balances, these funds would be applied to that first). 

Proposal Requirements 

• Conference details (when, where, etc.)
• Budget - List anticipated expenses and how they relate to the request
• Verification of selection to present at the conference/meeting (i.e., notification letter or email)  If verification of paper/poster acceptance is not available at time of application, it must be provided to Experience+ before funds are dispersed. 

Evaluation Criteria 

Applications will be evaluated by Experience+ based upon the following: 

• Meeting the intended purpose of the program
• Faculty/student academic qualifications and dedication to excellence
• Merit and quality of the proposed work and expected outcomes or products
• Impact on applicant’s:
  • Research program goals/plans (e.g., grants, publications, sustainability, etc.)
  • Career and/or professional development
• Adherence to the guidelines and program requirements
• Practicality of the requested funds 

Award Administration

• Funds will be administered and tracked through Experience+
• Recipients will be notified via email of their award and the funds will be dispersed to their student account through the Financial Aid Office (please note, if the recipient has any outstanding tuition balances, these funds would be applied to that first). The recipient is responsible for using these funds for the approved conference and accounting for these expenses in the final report

Reporting Requirements at Project Completion

• A final report must be submitted via the Campus Grants system within 30 days of project period end date, and must include:
  • How the estimated funds were spent
  • Brief reflections on the value of the experience and key learning outcomes from attending the conference
  • Photo(s) of you and/or your team at poster session or making presentation - these will help demonstrate the variety of ÂÜÀòÉç-Dearborn student conference  experiences. Be creative!
• Future funding by the ÂÜÀòÉç-Dearborn Campus Grants program is contingent upon the  acceptance of the final report by Experience+